Requesting Records from the Summit Emergency Communications Center

The Ohio Public Records Law provides citizens with access to public records. Any person wishing to request copies of public records of the Summit Emergency Communications Center (SECC) should make their request via the following link:

If you need to make a request via letter, fax, or e-mail, please include the following information:

  • Name of requestor (optional)
  • Address of the requestor (optional)
  • Other contact information, including telephone number and any e-mail address (optional)
  • Detailed information adequate to be able to properly identify and locate the public record(s) being requested
  • The date and time of day of the request

A downloadable request form is available at the SECC website at: https://summitecc.com/ 

Written requests can be sent via:

U.S. Mail

Summit Emergency Communication Center
ATTN: Public Records Department
630 North Ave
Tallmadge, Ohio 44278

Fax

(330) 633-4552

While contact information is optional, some method to contact must be provided to communicate with the requestor regarding any costs, restrictions on disclosure, where to send the requested public record(s) or need for additional information to identify the public record(s) being requested.

COPYING COSTS OF AGENCY PUBLIC RECORDS

SECC will charge the statutory default fees pursuant to ORC §149.43.

  • $0.15 cents/page paper (double sided is considered two pages)
  • $0.10 cents/page scanned into electronic format (double sided is considered two pages)
  • $0.05 cents/4 files or attachments and provided by electronic delivery
  • $0.10 cents/gigabyte of electronic record transmission
  • Actual costs of storage media, container, envelope
  • Postage/delivery charge

If the total fee for the public records request (regardless of delivery method) is $1.00 or less the fees will be waived.

PROCESSING OF PUBLIC RECORDS REQUESTS

Payment of copying costs must be made prior to the release of any records or recordings. Your request will be processed once payment has been received and will immediately be forwarded to you upon completion.

SECC will acknowledge requests within five (5) business days of receiving the request.

The SECC has reasonable time to respond to the request as determined by the type and volume or records requested. SECC will respond by:

  1. Providing the record; OR
  2. Acknowledging the receipt of the request and providing reasonable estimate of time required to respond to the request, OR
  3. Denying the request and providing a written statement of specific reasons.

RECORDS EXEMPT FROM DISCLOSURE

Ohio Public Records law provides that several types of documents are exempt from public inspection and copying. In addition, documents are exempt from disclosure if any “other statute” exempts or prohibits disclosure.

Requestors should be aware of the following exemptions that restrict the availability of some documents held by SECC for inspection and copying:

  1. Witnesses to or victims of crime or who file complaints with investigative, law enforcement agencies if disclosure would endanger any person’s life, physical safety, or property. If at the time a complaint is filed the complainant, victim, or witness indicates a desire for disclosure or nondisclosure, such desire shall govern. (ORC §149.43)
  2. HIV/AIDS medical status (ORC §3701.243)
  3. Sexual assault victims under 18 years of age (ORC §149.43)
  4. Any personal identifying information, including an individual’s photograph; Social Security and driver identification numbers; name, address, and telephone number; and medical or disability information that is contained in any driver license record, motor vehicle record, or any division record, including traffic collision reports, is restricted except as authorized by the Division, and only when such use or disclosure is permitted or required by law to carry out a legitimate law enforcement purpose (18 USC § 2721; 18 USC § 2722; 18 USC § 2725; ORC § 4501.27; ORC § 149.45).
  5. Victim information that may be protected by statutes, including photographs or images of victims as prohibited by ORC § 149.43 (ORC § 2907.11).
  6. Juvenile-related information that may be protected by statutes (ORC § 149.435).
  7. Confidential investigatory records that pertain to a law enforcement matter of criminal, quasi-criminal, civil, or administrative nature if release would create a high probability of disclosure of any of the following (ORC § 149.43(A)(1)(h) and (A)(2)):
    1. Identity of a suspect not yet charged with an offense to which the record pertains.
    2. Identity of an information source or witness to whom confidentiality has been reasonably assured.
    3. This also includes information provided by an information source or witness if the release would tend to disclose the person’s identity.
    4. Confidential investigatory techniques, procedures, or specific investigatory work product. information that would endanger the life or physical safety of a member, crime victim, witness, or confidential information source.
    5. Certain types of reports involving but not limited to child abuse and molestation (ORC § 2151.421) and adult abuse (ORC § 5101.61).
    6. Records pertaining to the residential or family information of peace officers and dispatchers (ORC § 149.43).
    7. Personally identifiable information of a program participant of the Ohio Secretary of State’s address confidentiality program (ORC § 149.43).
    8. Telephone numbers for a person involved in a motor vehicle accident or a witness of a crime as provided in ORC § 149.43.
    9. (i)Any other information that may be appropriately denied by ORC §149.43(A)(1).

If a record is exempt from disclosure and should be withheld, a response denying the request will be provided stating the specific exemption and provide a brief explanation of why the record is being withheld.

If only a portion of a record is exempt from disclosure, but the remainder is not exempt, a response will provide the nonexempt portions and the exempt portions will be redacted. The response will also indicate to the requestor why portions of the record are being redacted.

Should you require information from a particular community served by the SECC, use the links below to submit your request:

STOW:

https://stowohio.org/222/Records-Division

TALLMADGE:

https://tallmadge-ohio.org/181/Public-Records-Policy

CUYAHOGA FALLS

https://www.cityofcf.com/departments/police/record-requests

BOSTON HEIGHTS

https://villageofbostonheights.com/public-records-request/

MUNROE FALLS

https://www.munroefalls.com/270/Public-Record-Request

MOGADORE

https://mogadorevillage.org/police/

FAIRLAWN

https://www.fairlawn.us/158/RecordReport-Requests

SILVER LAKE

https://villageofsilverlake.com/departments/police-fire/